Important Information

All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not register will not have their paper published in IEEE Xplore, per IEEE policy. If an accepted author is unable to present in person, he/she should seek a co-author to present their paper. 

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

Prepare the final version of the manuscript using the paper templates linked here.

Practitioner Submissions
The final manuscript of papers accepted in this category will be limited to 3 pages.

Academic Submissions
The final manuscript of papers accepted in this category will be limited to 8 pages.

Student Poster Submissions
The final manuscript of papers accepted in this category will be limited to 2 pages.

1. Register Online

You MUST register before uploading your final paper. An accepted paper will be published in the proceedings only if the full-fee registration payment for one of the authors is received and correctly processed by 24 February 2026 – no exceptions. In addition, the author must attend the conference and present the paper. Papers that are not presented will not be published. No exceptions. 

One full Member or Non-Member registration (student and life member registrations do not apply) covers only one (1) paper. For each additional accepted paper, up to a maximum of two (2), that is associated with the same registration, a $100 USD printing contribution will be charged. An additional registration is needed for submission of more than three papers.

Note: Student poster presenters may register at the Student Poster author rate. This rate is not valid for full papers.

If you need to register by bank transfer, please select this option during registration and an invoice will be emailed to you.

NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR’S COMPLETED REGISTRATION AND PAYMENT.

2. Final Manuscript Production

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF eXpress webtool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  1. First-time users: Go to ieee-pdf-express.org. Select "Create Account" under the login box, then enter your email address, a memorable password, and the Conference ID 66367X.
  2. Previous users: Go to ieee-pdf-express.org. Enter 66367X for the Conference ID, your email address, and enter the password you used for your previous account. When you click "Login", you'll receive a prompt saying your information is already in the database. Select “Yes”. By entering your previously used email address and password combination, you will enable your account for access to the conference.
  3. Click Create New Title and enter identifying text (your paper title works best). Select Continue.
  4. Click Browse, choose your file, and upload it. Select Continue.
  5. Wait 1–2 minutes for validation and conversion. When the Success window appears, click OK.
  6. You’ll receive an online and email confirmation of successful upload.
  7. Download the converted PDF (Adobe PDF icon under Action) and verify the formatting—this is important, as the conversion may alter your file.
    1. If the PDF isn’t correct, click Try Again to resubmit your source file. If issues persist, you may request a Manual Conversion (not recommended).
  8. Once satisfied with the PDF, click the check mark under Action to Approve. IMPORTANT: The PDF that is generated through PDF eXpress needs to be uploaded to EDAS; it does not get uploaded from here.
  9. If your PDF submission fails, click Try Again and use the support links or request Technical Help through your account.

3. Upload your Xplore compatible PDF manuscript to EDAS:

  1. Log in at https://edas.info/34276.
  2. Select the “My Papers” tab. 
  3. Select the paper title you wish to upload the final manuscript for.
  4. Specify the presenter and complete the presenter’s biography form. Information in this form will be used by the session chairperson to introduce the presenter.
  5. Complete the electronic copyright form via EDAS – IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, select the icon in the copyright column within your paper record. NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.
  6. Upload your paper – Upload your paper directly to “Final Manuscript” by selecting the upload icon. Submissions are due by 1 March 2026.

If you are having trouble meeting the final manuscript deadline due to internal organizational approval processing, please contact us immediately, as we may be able to accommodate small delays for extenuating circumstances.

Important Copyright Notice for Web and Internet Posting

If authors wish to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. More information from IEEE can be found here.

Problems in preparing and submission of your final manuscript? Further information?

Contact the SysCon Manager:
Brianna Orr
[email protected]
Conference Catalysts, LLC